Online Enquiry

ISF WATERLOO and ISF TERVUREN (“THE SCHOOL”) RESERVES THE RIGHT TO ADJUST THE GENERAL CONDITIONS FOR THE NEXT YEAR BEFORE 15APRIL.
IF THE STUDENT ENROLMENT APPLICATION IS COUNTERSIGNED BY A CORPORATE SPONSOR (TYPICALLY AN EMPLOYER),THAT SPONSOR ASSUMES, JOINTLY AND SEVERALLY WITH THE PARENT, FULL RESPONSIBILITY FOR PAYMENT OF SCHOOLFEES IN ACCORDANCE WITH THE “CORPORATE TARIFF” OF FEES. IF THE PARENT RECEIVES NO CORPORATE SUPPORT, AND IS EXCLUSIVELY RESPONSIBLE FOR PAYMENT OF SCHOOL FEES, THE “PERSONAL TARIFF” OF FEES WILL BE APPLIED.
UPON THE SCHOOL’S REGISTRATION OF THE ENROLMENT OF THE STUDENT (AND ANNUAL RE-ENROLMENT THEREAFTER),THE PARENT (JOINTLY WITH THE CORPORATE SPONSOR WHERE APPLICABLE) AGREES TO PAY THE INVOICED SCHOOL FEES INACCORDANCE WITH THESE GENERAL CONDITIONS AND THE APPLICABLE FEE TARIFF, AS PUBLISHED ON THE SCHOOLWEBSITE. ON AN EXCEPTIONAL BASIS, OTHER PAYMENT PLANS MAY BE ARRANGED, SUBJECT TO THE APPROVAL OF THE SCHOOL BOARD.
AN ADMINISTRATIVE CHARGE OF €125 PER REMINDER INVOICE, AND AN INTEREST CHARGE OF 1% PER MONTH, WILL BEASSESSED ON OVERDUE INVOICE BALANCES.
THE SCHOOL FEES CONTRACT IS VALID FOR THE COMPLETE SCHOOL YEAR OR REMAINDER THEREOF, FOLLOWINGTHE DATE OF ENROLMENT. THE SCHOOL YEAR STARTS IN EARLY SEPTEMBER AND ENDS IN LATE JUNE (SEE SCHOOL CALENDAR FOR DATES). IN APRIL RE-ENROLMENT TAKES PLACE FOR THE NEXT SCHOOL YEAR, AND FEES INVOICES ARE ISSUED. IF THE FIRST FEES INSTALMENT IS NOT PAID ON TIME THE STUDENT’S PLACE CANNOT BE GUARANTEED AND MAY BE OFFERED TO THE WAITING LIST.
THE SCHOOL FEES CONTRACT IS AUTOMATICALLY RENEWED ON 15 MAY FOR THE NEXT SCHOOL YEAR. IF THE STUDENT IS TO BE WITHDRAWN AT THE END OF THE CURRENT SCHOOL YEAR, THE PARENT OR SPONSOR AGREES TO PROVIDE WRITTEN NOTICE TO THE SCHOOL NO LATER THAN 15 MAY. IN THE ABSENCE OF NOTICE (AND PROVIDED THE SCHOOLHAS PUBLISHED THE NEXT YEAR’S FEES TARIFF) THE CONTRACT SHALL BE RENEWED FOR ANOTHER COMPLETE SCHOOL YEAR AND THE FEES SHALL BE PAYABLE.
UPON RECEIPT OF A COMPLETED APPLICATION, AND PAYMENT OF THE REGISTRATION FEE, THE STUDENT WILL BEREGISTERED FOR THE REQUESTED START DATE. A WAITING LIST IS ESTABLISHED WHEN THE SCHOOL IS UNABLE TO DETERMINE IF A PLACE WILL BE AVAILABLE FOR THE REQUESTED DATE.
THE ONCE ONLY REGISTRATION FEE IS PAYABLE UPON APPLICATION. THIS FEE IS NON-REFUNDABLE, EXCEPT WHEN AWAITING LIST IS IN OPERATION AND THE STUDENT IS SUBSEQUENTLY REFUSED A PLACE FOR THE REQUESTED START DATE.
THE ONCE ONLY SCHOOL DEVELOPMENT FUND FEES ARE DUE WITH THE FIRST INSTALLMENT OF THE SCHOOL FEES.
ISF WATERLOO AND ISF TERVUREN RESERVES THE RIGHT TO ADJUST THE PUBLISHED SCHOOL FEES WITH 30-DAYS’ WRITTEN NOTICE.
THE PARENT, OR THE CORPORATE SPONSOR, MAY TERMINATE THE SCHOOL FEES CONTRACT DURING THE SCHOOL YEAR BY GIVING 30 DAYS’ WRITTEN NOTICE AND IS ENTITLED TO RECEIVE A REDUCTION TO ANNUAL FEES AS FOLLOWS:

For withdrawal :	Reduction on full year Fees:
Between 1 September – 31 January	25 %
After 31 January	0%

ISF WATERLOO AND ISF TERVUREN RESERVES THE RIGHT TO SUSPEND THE STUDENT FROM ATTENDING SCHOOL FOR A PERIOD OF NOT MORE THAN 30 DAYS WITHOUT AFFECT TO THIS CONTRACT OR TO THE FINANCIAL OBLIGATIONS OF THE PARENT OR CORPORATESPONSOR. REASONS FOR SUSPENSION ARE FAILURE TO PAY SCHOOL FEES OR IF, IN THE OPINION OF THE EXECUTIVE HEAD OF SCHOOL, THE STUDENT DOES NOT COMPLY WITH THE SCHOOL’S RULES OF STUDENT BEHAVIOR.
ISF WATERLOO AND ISF TERVUREN RESERVES THE RIGHT TO TERMINATE THIS CONTRACT WITHOUT NOTICE FOR FAILURE TO PAY SCHOOL FEES OR IF, IN THE OPINION OF THE EXECUTIVE HEAD OF SCHOOL, THE STUDENT REPEATEDLY DOES NOT COMPLY WITH THE SCHOOL’S RULES OF STUDENT BEHAVIOR. IN THE EVENT OF SUCH TERMINATION, ANNUAL FEES WILL BE REDUCED BY 25% FOR TERMINATION BEFORE 31 JANUARY; THERE IS NO REDUCTION FOR SUCH TERMINATION AFTER 31 JANUARY.
COMPETENT COURTS IN THE BRUSSELS REGION SHALL HAVE SOLE JURISDICTION OVER ANY DISPUTES.

Personal data

Registration Date

Select Campus

Student first name: *

Student family name: *

First Language: *

Gender: *

Date of birth: *

Other languages: *

Nationalities: *

Passport Number: *

If not currently living in Belgium, expected arrival date: *

Your Email @:

Phone #:

Belgian Home Address:

Post Code

City

Enrolment is subject to availability. I authorize ISF waterloo to contact 3rd parties with regard to this application. I hereby make application for enrolment and certify that the information provided is accurate and complete. I have read and agree to the general conditions.

Additional Info

Emergency Contact Name

Emergency Telephone Number:

Father`s name:

Mobile Phone Father:

Belgian/Diplomatic Registration Number:

Father`s Address (if different from above)

Employer:

Mother`s name:

Mobile Phone Mother:

Belgian/Diplomatic Registration Number:

Mother`s Address (if different from above)

Employer:

When is your child expected to join our school?

Expected number of years your child will be at ISF Waterloo:

If enrolling in Pre-school, please indicate attendance level to start (Pre-School is for children under 4 years at the start of the school year)

Current school:

Dates of attendance (DD/MM/YYYY):

Fluency in English

Fluency in French

Has your child attended a special needs programme or received specialist learning support? If yes, please give details:

Yes No

Does your employer contribute to the school fees?If yes, please give details

Yes No

Confidential Medical Record

Local Doctor Name:

Phone number:

Address:

ALLERGIES Does your child have any allergies (e.g. medication, food)? Yes No

If yes, please elaborate on what they are and how these are manifested:

Does your child suffer from any respiratory illness? If yes, please give details

Any other medical condition?

Does your child take medication on a regular basis? If yes, please give details:

Does your child have any identified problems with the following:

Hearing

Sight

Development

If you have indicated yes to any of the above, please elaborate on how this has been treated

Please advise if your child has suffered from or is suffering from any other illnesses which could be related to mental health, wellness or wellbeing:

Is there any other information concerning your child’s health that you feel the school should be aware of?

Vaccination record – Please indicate if your child has had the following vaccinations or illnesses

PLEASE BE INFORMED:

It is the prerogative of the Executive Head of School to decide whether or not a child is well enough to stay in school. Children will be sent home when they have one of the following: Fever, Contagious disease, Vomiting, Diarrhea, Excessive bleeding or Head injury.

I certify that the information provided above is true and correct to the best of my knowledge. Failure to notify the school of any medical conditions which may later compromise progress, behaviour or impinge upon the progress of other class members may result in the withdrawal of the student by ISF

Permissions and Consent

Please read this Privacy Notice carefully. It explains why and how we collect your child’s and your personal information, how we protect it and for how long we keep it. We keep your data as safe as reasonably possible and protect it from loss and unauthorized disclosure or access and we treat your personal data subject to strict compliance with the applicable data protection legislation, in particular the General Data Protection Regulation 2016/679 of 27 April 2016 (' AVG ').

Who will process my personal data?

The controller for your personal data is the following legal entity:
International School of Flanders VZW
Chaussee de Waterloo 280, 1640 Rhode Saint Genese, Belgium
Company number: 0825.843.944
Hereafter mentioned, The School.

What is the purpose for the processing of my personal data?

The School processes personal data, whether or not in paper, electronic or automated form, for legitimate purposes. These purposes include, but are not limited to:

➔To offer qualitative education to students;
➔Process the contract between the School and the family;
➔To keep parents informed about matters related to their child’s schooling, through correspondence, newsletters andmagazines;➔Day to day administration;
➔Looking after students’ educational, social and medical wellbeing;
➔Marketing for the School; and
➔To satisfy the School’s legal obligations and allow the School to discharge its duty of care.

What is the legal basis for the processing of my personal data?

Your personal data will be processed on the basis of the following legal grounds:

1.The school gains consent to use personal data upon admission to the school.
2.Processing is necessary for the performance of the contract between the school and your family.
3.Processing is necessary for compliance with a legal obligation, both European and Belgian law.
4.Processing is necessary for the performance of a task carried out in the public interest.

Which categories of personal data will be processed?

Personal data includes all information that relates to your child or on the basis of which they can be identified. Anonymous data, without the possibility to identify your child, is therefore not considered to be personal data. For the purposes as mentioned above, the processing of personal data includes:

➔standard information regarding your identity or the identity of your child (name, first name (s), address ...);
➔Information relating to your child’s health and child protection
➔information relating to your child’s education such as academic data related to academic results
➔photos/ images of your child
➔financial information (such as bank accounts)
➔family situation

The school may occasionally process, where required by law, sensitive data, including National registration numbers, contact details, data on health, and data revealing ethnic origin and mother tongue.

Who will have access to my personal data?

Internal use

Your personal data will be used by the administration team and selected data deemed necessary by the teachers. The School’s staff are required to respect the confidentiality of students’, parents’ and guardians’ personal information and the privacy of individuals. The School has in place steps to protect the personal information the Schools holds from misuse, interference, loss, unauthorised access, modification or disclosure, by use of various methods including locked storage of paper records and pass worded rights to computerised records.

External use

For the above-mentioned purposes, personal data can be communicated to and possibly processed by third parties such as (but not limited to) the government; the insurer; Cambridge Exams Centres, School photographer, education specialists and educational apps. The service providers or institutes mentioned above and the specialist service providers appointed by them must respect the confidential nature of this data and may only use this data in accordance with the instructions of the school.

How long will my personal data be stored?

Your personal data will be kept for 25 years to enable us to provide school records to other educational institutions in the future.

What rights do l have regarding the processing of my personal data by the school? You have the right to contact the school at any time with the request to:

➔Access, rectification or erasure of your personal data (unless otherwise stated by law);
➔Limitation of or objection regarding data processing or transmission;
➔Withdraw your consent for data processing as long as it does not impact on the school being about to fulfil its legal and contractual liabilities
➔Receive your personal data to pass it on to another responsible person insofar as the processing is based on your consent or a contract ('right to transferability');
➔Submit a complaint to the school or supervisory authority if you believe that the school has not acted in accordance with the data protection legislation.
Your contact person at the school for any further information about these rights

Belinda Yates
Executive Head of School
+32 486910175, b.yates@isfwaterloo.org

Amendments

We reserve the right to change this Privacy Notice from time to time, within the limits of applicable privacy and data protection regulations.

SCHOOL TRIPS *

School trips are an important part of the curriculum as they extend what is learnt in the classroom, they give the students real life experiences that reinforce both knowledge and skills taught and help children develop their understanding. Trips can be to museums, the botanical gardens, the farm, the theatre and local businesses just to name a few.Day trips are included in the price of the school fees. ISF busses are all fitted with seatbelts and have booster seats for younger students. Parents will still receive an email notifying them of any scheduled trips a week in advance of the trip but will not have to fill in another form.

I give permission for my child(ren) to attend all planned school day trips Yes No

MEDICAL INFORMATION *

I give my permission for ISF to process and share my child’s medical information.

Internally to staff Yes No

Emergency services should an ambulance need to be called Yes No

Other school first aid departments during Inter-school visits. Yes No

I hereby voluntarily give my consent as indicated with YES above, to my child’s school, the International School of Flanders asbl(address Chaussee de Waterloo 280, 1640 Sint Genesius- Rode) referred to as ISF Waterloo. I understand that as per the Data Protection Law I have a right to withdraw my consents in writing at any time.

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INTERNATIONAL SCHOOL OF FLANDERS

ISF GENERAL TERMS AND CONDITIONS

Personal data

Additional Info

Confidential Medical Record

PLEASE BE INFORMED:

Permissions and Consent

DATA PRIVACY NOTICE FOR PARENTS